{"id":3931,"date":"2026-01-27T12:28:15","date_gmt":"2026-01-27T12:28:15","guid":{"rendered":"https:\/\/support.eventbookings.com\/?p=3931"},"modified":"2026-01-27T12:32:16","modified_gmt":"2026-01-27T12:32:16","slug":"guide-to-enabling-resource-booking-in-eventbookings","status":"publish","type":"post","link":"https:\/\/support.eventbookings.com\/en-ee\/guide-to-enabling-resource-booking-in-eventbookings\/","title":{"rendered":"A Step-by-Step Guide to Enabling Resource Booking in EventBookings"},"content":{"rendered":"<p>EventBookings allows organizers to manage shared resources\u2014such as swimming pools, halls, rooms, or equipment\u2014directly within the event creation flow. The system automatically controls availability and capacity to prevent conflicting or overlapping bookings, ensuring resources are never overbooked.<\/p>\n\n\n\n<p>This guide explains what Resource Booking is, how to enable it, and how to manage resources effectively.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is Resource Booking?<\/strong><\/h2>\n\n\n\n<p>Resource Booking is a feature that lets you attach bookable resources to an event and control how they are used.<\/p>\n\n\n\n<p>With Resource Booking, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add <strong>event-specific resources<\/strong> to your events<\/li>\n\n\n\n<li>Define how many times a resource can be booked<\/li>\n\n\n\n<li>Prevent double-bookings or overuse of shared spaces<\/li>\n\n\n\n<li>Automatically manage availability for both standard and timeslot-based events<\/li>\n<\/ul>\n\n\n\n<p>Resources are always linked to individual events. Their capacity is enforced per event and, where applicable, <strong>per timeslot<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What You Can Do with Resource Bookings:<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Book swimming pools in different slots or sessions.<\/li>\n\n\n\n<li>Reserve a badminton court for a quick match.<\/li>\n\n\n\n<li>Book community centres\/hall rooms for meetings or private events.<\/li>\n\n\n\n<li>Schedule time on the sports ground for team practice.<\/li>\n\n\n\n<li>Lock in a time for the basketball court.<\/li>\n\n\n\n<li>Book a vehicle for your transportation needs.<\/li>\n\n\n\n<li>Reserve a venue for your gathering.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Enabling Resource Booking for an Event<\/strong><\/h2>\n\n\n\n<p>To enable resource booking within an event:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the <strong>Event Information<\/strong> page.<\/li>\n\n\n\n<li>Scroll to the bottom of the page.<\/li>\n\n\n\n<li>Enable the <strong>Resource Booking<\/strong> toggle.<\/li>\n\n\n\n<li>Once enabled, a <strong>Resources<\/strong> menu will appear in the left-hand menu of the event setup.<\/li>\n<\/ol>\n\n\n\n<p>This menu allows you to assign existing resources to the event.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Creating Resources (Organization-Level Setup)<\/strong><\/h2>\n\n\n\n<p>Before you can add resources to an event, you must first create them at the organization level.<\/p>\n\n\n\n<p>Steps to Create a Resource<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to your <strong>Organization Dashboard<\/strong>.<\/li>\n\n\n\n<li>Scroll down the left-hand menu and select <strong>Resources<\/strong>.<\/li>\n\n\n\n<li>Click <strong>Add Resources<\/strong>.<\/li>\n\n\n\n<li>In the Add Resources popup, complete the following fields:\n<ul class=\"wp-block-list\">\n<li><strong>Type (Mandatory)<\/strong><strong><br><\/strong> The name of the resource (e.g. Swimming Pool, Conference Room).<\/li>\n\n\n\n<li><strong>Description (Optional)<\/strong><strong><br><\/strong> A short explanation of the resource or its usage.<\/li>\n\n\n\n<li><strong>Quantity (Mandatory)<\/strong><strong><br><\/strong> The total number of identical resources available (e.g. 3 swimming pools).<\/li>\n\n\n\n<li><strong>Image (Mandatory)<\/strong><strong><br><\/strong> Upload one or more images of the resource for attendees to view during booking.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Save the resource.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Resource Actions<\/strong><\/h2>\n\n\n\n<p>From the resource list, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Activate \/ Deactivate<\/strong> a resource using the toggle<\/li>\n\n\n\n<li>Open the <strong>More options (\u22ef)<\/strong> menu to:\n<ul class=\"wp-block-list\">\n<li>Edit the resource<\/li>\n\n\n\n<li>Delete the resource<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Editing Resources<\/strong><\/h2>\n\n\n\n<p>When editing a resource, you can update all standard details and will also see an additional option:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Identifier (Optional)<\/strong><strong><br><\/strong>You may assign a unique code to the resource for internal reference or tracking.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Resource Capacity and Sharing Settings<\/strong><\/h2>\n\n\n\n<p>Each resource includes a key setting that determines how it can be booked:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Can this resource be shared across multiple bookings?<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Toggle: OFF (Default)<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Capacity is automatically set to <strong>1<\/strong><\/li>\n\n\n\n<li>The resource can only be booked once<\/li>\n\n\n\n<li>After one ticket purchase, the resource is marked <strong>Sold Out<\/strong><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Toggle: ON<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can define a higher capacity<\/li>\n\n\n\n<li>The resource can be booked multiple times<\/li>\n\n\n\n<li>Bookings continue until the defined capacity is reached<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Assigning Resources to an Event<\/strong><\/h2>\n\n\n\n<p>Once the Resource Booking toggle is enabled, the Resources menu appears in the event setup.<\/p>\n\n\n\n<p>To assign resources to your event:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open your event and go to the Resources menu from the Event Overview.<\/li>\n\n\n\n<li>Click Assign Resources.<\/li>\n\n\n\n<li>Select the resource to which you want to assign the ticket(s).<\/li>\n\n\n\n<li>Assign tickets from the Select Ticket dropdown.\n<ul class=\"wp-block-list\">\n<li>You can assign one, multiple, or all ticket types to a single resource.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Click Save to apply your changes.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Resource Behaviour and Availability Rules<\/strong><\/h2>\n\n\n\n<p>Resources are <strong>event-specific<\/strong>, meaning their capacity applies only to the event they are added to.<\/p>\n\n\n\n<p>If <strong>event capacity<\/strong>, <strong>ticket capacity<\/strong>, and <strong>resource capacity<\/strong> are all configured:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If event tickets are available, customers can continue booking<\/li>\n\n\n\n<li>If ticket capacity is reached, the ticket type shows <strong>Sold Out<\/strong><\/li>\n\n\n\n<li>If resource capacity is reached, the resource shows <strong>Sold Out<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Each capacity type is enforced independently.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Resource Behaviour for Timeslot Events<\/strong><\/h2>\n\n\n\n<p>For events that use timeslots:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Resource capacity is applied <strong>per timeslot<\/strong><\/li>\n\n\n\n<li>Each timeslot manages its capacity independently<\/li>\n\n\n\n<li>When a timeslot reaches its limit, that specific slot becomes unavailable<\/li>\n\n\n\n<li>If all timeslots are sold out, the resource will display <strong>Sold Out<\/strong><\/li>\n<\/ul>\n\n\n\n<p>This ensures accurate availability for sessions running at different times.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Summary<\/strong><\/h2>\n\n\n\n<p>Resource Booking in EventBookings provides organizers with precise control over shared spaces and assets. By combining event-level configuration with organization-level resource management, you can prevent conflicts, manage capacity accurately, and offer a smooth booking experience for attendees\u2014whether your event uses simple bookings or detailed timeslot scheduling.<\/p>","protected":false},"excerpt":{"rendered":"<p>EventBookings allows organisers to manage shared resources\u2014such as swimming pools, halls, rooms, or equipment\u2014directly within the event creation flow. The system automatically controls availability and capacity to prevent conflicting or overlapping bookings, ensuring resources are never overbooked. This guide explains what Resource Booking is, how to enable it, and how to manage resources effectively. What [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2],"tags":[],"class_list":["post-3931","post","type-post","status-publish","format-standard","hentry","category-event-organiser"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>A Step-by-Step Guide to Enabling Resource Booking in EventBookings | EventBookings Help Center<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/support.eventbookings.com\/en-ee\/guide-to-enabling-resource-booking-in-eventbookings\/\" \/>\n<meta property=\"og:locale\" content=\"et_EE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Step-by-Step Guide to Enabling Resource Booking in EventBookings | EventBookings Help Center\" \/>\n<meta property=\"og:description\" content=\"EventBookings allows organisers to manage shared resources\u2014such as swimming pools, halls, rooms, or equipment\u2014directly within the event creation flow. 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