Promoting your Event

EventBookings has various tools to make your event successful. There are many ways in the system. Let’s dive into this.

Share your event

You can share your event anywhere via our shareable link. You can also have a graphically enriched SVG form of a QR code to add any place you want. It could be your website or social media posts.


Are you looking to send invitations to a target group of audiences? EventBookings has covered you with an invitation feature on the event’s dashboard page. You can also keep track of your invitation status, which allows you to make more informed decisions. There are several ways to invite via Invitation. These are: Manually, Importing CSV, contact list.

Features that the invitation provides:

Order trackingYou can track the converted attendees whom you have invited
RSVPRSVP is a polite way of asking guests to respond to an event invitation with a “Yes” if they plan to attend or a “No” if they cannot. It helps hosts plan for the event effectively.
RestrictionWith this restriction, you can manage who can join the event. without invitation no one can attend or buy the ticket

Email to invite attendees from Bookings

To email an attendee from Bookings:

  1. Go to your Organisation’s Dashboard.
  2. Select Events from the left panel.
  3. Click on any events you want to send an email to the participating attendees. You will be directed to the Event’s Overview page.
  4. Select Bookings from the left panel, and your attendees’ list will appear.
  5. Click the three-dot menu of any attendee and select Send Message.
  6. Enter details for the subject and message body.
  7. When done, click Send Message, and an email will be sent to your attendee.

you can also invite attendees from Reports with same manner.

Invitation via Bulk uploads a guest list or multiple attendees.

Important Note: Before doing a bulk upload, ensure you have access to an app that can open and edit CSV files, like Google Sheet, Excel or numbers.

  1. Select invitations under more options.
  2. Click upload CSV.
  3. Download the template and fill in the attendee details, including first name, last name and email.
  4. Upload the CSV or XLS file from your computer.
  5. Click continue to send the invitations to the email addresses you have provided.


Bulk upload multiple attendee lists to send email

  1. Go to your event dashboard.
  2. Select campaigns under more options.
  3. Click enable it for this event if your campaign is not enabled yet.
  4. Click Create Campaign.
  5. Pick a template and select the attendees from the default attendee list who will receive your email.
  6. Or, click ‘add new contact list’ to add the contacts manually.
  7. Add the contact information individually, import the CSV file, and create a list.

Early bird discounts

Early bird discounts are promotional uses to encourage customers to purchase or book before a certain time. These discounts reward individuals who act quickly and first the cost of the services.

Setting up early bird discounts

Early-bird discounts enable your attendees to purchase your ticket at a discounted price for registering early for your event.

Enable the “Early Bird discount” options while creating your online event and choose the amount and the day until which you wish to provide the discount. Attendees who book their tickets will receive a special discount from you for this selected period!

You can set up an early bird discount during and after creating an event.

To set up an early bird discount while creating an event, read any of the articles: “Create an online event” or “Create a venue event

To set up an early bird discount after creating an event:

  1. Go to the event’s Overview page
  2. Select Tickets from the left panel
  3. Click the three-dot button and select the Edit option, following which an update ticket pop-up form will appear
  4. Scroll down to the end of the form to view the “I want to offer early bird discount.” Option
  5. Enable the option and provide information for discount amount, end date, and end time
  6. When done, click Save, and your ticket will get updated with an early bird discount


You can create coupons for selective attendees to get exciting discounts or rebates while purchasing tickets.

Add coupon code from settings

  1. Go to your event dashboard.
  2. Select settings from the left panel.
  3. Head to discounts and coupons.
  4. Enable the option “I want to add coupons.”
  5. Click the manage coupon to set the code
  6. Set the coupon details.
  7. Give a coupon name, set coupon code and discount.
  8. Specify the discount start and end finishing date and time.
  9. Specify maximum use to enable limitation.
  10. When done, click save, and the coupon will be created successfully.

Create coupons from the organisation’s dashboard

  1. Go to your organisation dashboard.
  2. Select coupons from the left panel.
  3. Click create coupon.
  4. Set up your coupon details in the “Create Coupon” pop-up.
  5. Click Create to add the coupon.

Create coupons for individual tickets

  1. Select the option “I want to configure coupon for individual tickets “ in your event settings’ discount and coupons section.
  2. Then, go to tickets from the left panel.
  3. Edit or create a ticket where you want to add the coupon.
  4. Head to the advanced settings section of edit or create a ticket window.
  5. Enable the option “I want to add coupons”.
  6. Click manage coupon and apply the coupon code only for that particular ticket type.

Embedded Widget

Ticket Page

The Ticket Page widget lets you display the ticket page for a selected event directly on your website. This allows visitors to easily purchase tickets without leaving your site.

  • Go to your Organisation Dashboard.
  • Navigate to the Embedded Widget section.
  • Choose the “Ticket Page” option.
  • Select the desired event from the dropdown menu. You can only select one event at a time.
  • Customise the Theme colour to match your website’s theme.
  • Optionally, select a Button shape that best suits your design preferences.
  • Check the final result from the Preview option underneath.

Finally, copy the generated code and implement it on your website. Visitors will now be able to view and purchase tickets for the selected event directly from your site.

Event Listing

The Event Listing widget provides a comprehensive list of all published events organised by you. It allows visitors to browse and find upcoming events easily.

  • Access your Organisation Dashboard.
  • Locate the Embedded Widget section.
  • Choose the “Event Listing” option.
  • Select the specific events you want to include in the listing. There are no limitations on the number of events you can select.
  • Customise the Theme colour and Button shape according to your website’s theme and design.
  • Optionally, you can change the Button text to something other than the default “View Tickets.

Copy the generated code and implement it on your website. Visitors can now view the listing of your published events and access ticket purchasing options.


The Button widget allows you to create a button on your website that provides direct access to a specific event’s ticketing page.

  • Begin by accessing your Organisation Dashboard.
  • Locate the Embedded Widget section.
  • Choose the “Button” option.
  • Select the event you wish to link the button to from your Organisation’s list of events.
  • Customise the Theme colour and Button shape to match your website’s theme.
  • Optionally, you can also change the Button text to something other than the default “Buy Tickets.
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